FUNCTIONS OF BOARD MEMBERS

President:

• Presides over board/annual meetings
• Assigns project tasks as needed
• Assists committees in completing projects
• Prepares agenda for Board/Annual meetings
• Reviews treasurer's bank statements and certifies the reconciliation

Secretary:

• Maintains minutes of board/annual meetings
• Sends notice of annual meetings to membership
• Sends plot reservation forms to members upon request
• Submits reservation applications to the Board for burial plot approval
• Confirms burial plot approvals to members who have made application
• Sends confirmation of plot approval to the Historian
• Maintains mailing list of Association membership
• Receives and sends correspondence
• Places notice of Annual Meeting in local newspaper

Historian:

• Maintains plot board
• Maintains donation history
• Maintains archival records (burials, plot reservations, etc.)

Maintenance Chairman:

• Oversees cemetery maintenance
• Responsible for obtaining bids for maintenance contractor
• Presents maintenance checklist to contractor to assure contract has been fulfilled
• Sends approved invoice to treasurer for payment to contractor
• Assists members in determining appropriate planting of trees and/or shrubs

Treasurer:

• Shall be bonded in the amount of cemetery association funds annually
• Maintains/reconciles the bank statement
• Deposits all funds collected by the Association
• Makes necessary payments as presented by/approved by Board
• Sends record of donations to the historian
• Prepares financial statements for board meetings
• Prepares financial statements for annual meeting of Association
• Recommends reinvestment of funds
• Communicates to the historian the names of individuals who have been interred in the cemetery and names and amounts of all donations
• Prepares invoices to funeral homes for grave openings